Intern Onboarding

Purpose and Scope

This policy explains how interns are onboarded, what is expected from them, and what they can expect from WyzLab Solutions OPC (“WyzLab Solutions”) during their internship. It applies to all school-accredited student interns working with WyzLab Solutions and its product brands, whether remote or hybrid.

Intern roles covered by this policy:

• Developer Interns

• Multimedia Interns

• Course Creation Interns

Nature and Objectives of the Internship

• The internship is a school-accredited, primarily educational engagement designed to complement academic learning with hands-on experience.

• The internship does not create an employer–employee relationship under the Philippine Labor Code; it is governed by the school–company Memorandum of Agreement (MOA) and this policy.

• Core objectives:

  • Develop real-world skills in the intern’s track (development, multimedia, or course creation).

  • Teach collaboration using modern tools and workflows.

  • Enable interns to build a professional portfolio they can use for future opportunities.

Internship Structure, Hours, and Allowance

Stages and Hours

• Standard structure for all interns:

  • Stage 1 – Evaluation Period

    • First 120 hours are unpaid.

    • Focus: onboarding, skills assessment, reliability, collaboration, and fit.

  • Stage 2 – Performance-Based Training Allowance

    • After successful completion of Stage 1 (based on performance and behavior), interns become eligible for a training allowance.

Allowance

• For interns who pass the evaluation period:

  • Monthly training allowance: PHP 5,000.00.

  • Covers up to 160 hours per month (flexible schedule, aligned with school requirements).

• This is a training allowance/stipend, not a salary or wage. It is intended as partial support while interns gain experience and build their portfolio.

• Developer interns are also provided a monthly paid access to GitHub CoPilot.

• All interns are provided a learning stipend of PHP 500 per month for learning and development (e.g., course enrollment, subscription payment), reimbursable upon presentation of a receipt.

Payment Schedule and Conditions

• Allowance (for eligible interns) is released at the end of each calendar month, subject to:

  • Submission of a complete and accurate timesheet for that month (screenshot of the timer preferred).

  • Submission of a brief progress update, summarizing:

    • Tasks completed

    • Skills learned

    • Portfolio-relevant outputs (features, assets, or course content).

• Hours not rendered are not payable. The company may withhold or prorate allowance if timesheets or reports are missing, late, or falsified.

Work Arrangement, Schedule, and Communication

• Work is primarily remote, using digital tools provided by WyzLab Solutions.

• Interns will follow flexible hours, aligned with the school’s required total hours and agreed weekly targets (e.g., 20–40 hours/week).

• Interns must:

  • Attend required online meetings, orientations, and check-ins.

  • Inform the supervisor in advance if they cannot attend a scheduled session.

  • Respond to messages within a reasonable time during agreed “core hours.”

Accounts and Company Email

• For all official activities, interns will use company-provided email accounts with the format:

  • firstletterlastname@wyzquests.com

  • Example: Juan Dela Cruz → jdelacruz@wyzquests.com

• This account is used to access:

  • Slack

  • Google Workspace (Docs, Sheets, Drive, etc.)

  • Agiled

  • TidyCal

  • WyzCore LMS

  • BrandBay (for multimedia and marketing assets)

  • Other tools designated by WyzLab Solutions

Interns must not use personal email addresses to register for or own any company-related projects, repositories, or shared drives.

Core Tools and Platforms

All interns (regardless of track) will use some or all of the following:

• Slack

  • Main channel for day-to-day communication, quick questions, team discussions, and informal updates.

• Thunderbird or Outlook

  • Main tool for official email access

• Google Workspace (with wyzquests.com)

  • Google Docs: documentation, briefs, scripts, specifications.

  • Google Sheets: trackers, logs, content calendars, asset lists, timesheets (if applicable).

  • Google Drive: shared folders for draft files and collaboration.

• Agiled

  • Official project management platform: tasks, status, and priorities.

  • Time tracking for internship hours (when required).

  • Official announcements and notices.

• TidyCal

  • Scheduling 1:1s, consultations, and team meetings with supervisors.

• WyzCore LMS

  • Platform for learning delivery (training modules, onboarding lessons, and internal courses).

Additional tools by role are explained in the sections below.

Role-Specific Onboarding and Workflows

Developer Interns

Primary Tools:

• GitHub (using personal GitHub account, linked to wyzquests repository where needed)

• GitHub Projects

• WyzLab Solutions GitHub Organization

• Slack, Google Workspace, Agiled, WyzCore

Accounts and Git Repositories

• Developer interns use personal GitHub accounts (with 2FA enabled).

• They are added as members/collaborators to the official WyzLab Solutions GitHub organization.

• All code for WyzQuests and related products must be:

  • Stored in company-owned repositories under the WyzLab Solutions organization.

  • Never hosted as primary project repos under a personal GitHub account.

GitHub Workflow

• Branching and PRs:

  • Create a new branch from main per task or feature (e.g., feature/quest-builder-ui, fix/login-bug).

  • Push changes and open a Pull Request (PR) to main.

  • Include in the PR:

    • Short summary of change

    • Screenshots or GIFs (if UI related)

    • Link to related task in Agiled or GitHub Projects.

• Review Process:

  • Initial review by another developer intern (round robin).

  • Second review by designated QA or reviewer.

  • Final approval by code owner before merge.

• Status Flow (can be mirrored in GitHub Projects):

  • To Do → In Progress → For Review → For Revisions → For Deployment to Staging → UI/UX Revisions → Approved for Prod → Completion

Intellectual Property (IP)

• All code, configurations, scripts, and related technical work created in connection with the internship are the exclusive property of WyzLab Solutions, subject to formal IP and GitHub ownership policies.

• Interns may reference their contributions in portfolios (e.g., high-level descriptions, screenshots, public-facing links) with prior written approval, but must not publish or reuse proprietary source code.

Multimedia Interns

Primary Tools:

• Google Drive (shared folders via wyzquests account)

• BrandBay (official asset library)

• Google Docs/Slides (briefs, storyboards, scripts)

• Slack, Agiled, TidyCal, Thunderbird or Outlook

Asset Storage and Handover

• Work-in-progress (WIP) assets (graphics, videos, vectors, thumbnails, UI drafts, etc.) must be stored in the shared Google Drive using the intern’s wyzquests.com account.

• Upon completion and approval of any final asset:

  • The final versions must be uploaded to the BrandBay account/folders designated by WyzLab Solutions.

  • BrandBay is the single source of truth for final brand assets.

• Personal devices:

  • Local copies on personal laptops are allowed for work-in-progress, but final outputs must always be backed up to the appropriate shared Drive and BrandBay folders. Once uploaded and upon offboarding, assets need to be deleted during handover.

File Management

• Follow company file naming conventions and folder structures (to be provided during onboarding), including:

  • Project/product name

  • Asset type

  • Version number

  • Date or campaign reference

• No final asset is considered “delivered” until it is in the correct BrandBay folder and linked back in Agiled or shared with the supervisor.

Portfolio Use

• Interns may use selected approved visuals (e.g., screenshots, watermarked versions) in personal portfolios, subject to:

  • Non-disclosure of unpublished campaigns or confidential materials.

  • Prior written approval from WyzLab Solutions.

Course Creation Interns

Primary Tools:

• Google Docs/Sheets (outlines, scripts, activity lists, content mapping)

• WyzQuests (course building, learning paths, activities)

• Slack, Agiled, TidyCal, Thunderbird or Outlook

Content Development Workflow

• Work with the Product Owner/Instructional Designer to:

  • Convert requirements into course outlines, storyboards, or lesson plans.

  • Develop quiz questions, scenarios, and interactive activity ideas.

• Draft content in Google Docs/Sheets under the wyzquests account for review and comments.

• Once content is approved, build and structure it in WyzCore in accordance with the platform standards and templates.

Ownership and Use

• All course materials (scripts, outlines, question banks, activities, media prepared solely for the course) are the exclusive property of WyzLab Solutions.

• Interns may list courses they helped develop in their resume or portfolio by:

  • Referring to course titles or themes.

  • Using non-confidential screenshots or descriptions, with prior written approval.

Security, Confidentiality, and Conduct

• Keep all account credentials confidential; enable two-factor authentication where supported.

• Do not share internal documents, code, or assets outside WyzLab Solutions without explicit permission.

• Do not add external collaborators or change access settings on any shared resource unless authorized.

• Maintain professionalism in all communications and respect school and company codes of conduct.

Supervision, Feedback, and Completion

• Each intern will have:

  • A primary supervisor (e.g., Product Owner/Project Manager).

  • For Developer/Multimedia/Course tracks, a technical/content reviewer or mentor may be assigned.

• Regular check-ins (e.g., weekly or biweekly) will be scheduled for:

  • Progress review

  • Feedback

  • Clarification of tasks and expectations

• WyzLab Solutions may:

  • Confirm progression from evaluation to paid stage.

  • End or adjust the internship if there is poor performance, misconduct, or non-compliance, with proper coordination with the school.

• Upon completion of required hours and obligations:

  • WyzLab Solutions will endorse completion to the school.

  • A short performance summary or recommendation may be provided, at the company’s discretion.

Acknowledgment

All interns must:

• Read this policy and the Internship MOA before starting.

• Sign an acknowledgment (physically or electronically) confirming that they understand and agree to follow this Intern Onboarding Policy while engaged with WyzLab Solutions.