Purpose
To define standards for collecting, storing, accessing, sharing, and securely managing all data, including client information, proprietary business data, and digital assets within WyzLab Solutions.
Scope
Applies to all employees, contractors, and any third parties with access to company or client data.
Key Principles
Data Collection
Only collect data necessary for business operations, service delivery, or compliance.
Inform clients and employees about the types, purpose, and use of data collected.
Data Storage
Store data in secure environments using industry-standard encryption and access controls.
All data storage locations (cloud, servers, local devices) must be documented and regularly reviewed.
Data Access
Limit data access to authorized personnel only, based on role and necessity.
Implement audit trails for access to sensitive or regulated data.
Data Sharing
Share data externally only when necessary and with the appropriate consent or legal basis.
Use secure transmission methods for all data sharing, including with clients.
Data Retention and Disposal
Retain data only for mandated or operational periods; securely delete or anonymize data as soon as it is no longer required.
Follow legal requirements for data retention and provide disposal logs when data is archived or destroyed.
Incident Response
Report data breaches, leaks, or unauthorized access immediately to management and relevant authorities.
Document incident investigations, mitigations, and resolutions.
Review
This data policy is reviewed annually and updated as needed for new technologies or regulatory changes.
Responsibilities
IT/Admin: Oversee data protection, storage, and access procedures.
All Staff: Adhere to data management protocols.
Management: Approve exceptions, respond to incidents, and ensure compliance.
