Purpose
The co-working space is a shared virtual room for focused work, collaboration, and team syncs. All team members can schedule meetings, pairing sessions, and co-working blocks without worrying about time limits.
Booking links and meeting types
Co-working space bookings
Use this link to schedule co-working sessions with teammates: https://tidycal.com/wyzlab/co-working-space.
Use this for:
Team co-working blocks
Ad-hoc syncs and problem-solving
Working sessions may run longer than a standard meeting.
Intern meeting bookings
Interns must use this link for 1:1 consultations: https://tidycal.com/wyzlab/intern-meeting.
These meetings are reserved for:
Project and progress updates
Internship expectations and feedback
Questions about tasks, scope, or timelines
Standard duration: 30 minutes per booking.
AI notetaker and recording
When you schedule via the 1:1 consultations link, the AI notetaker will automatically join the call, record it, and generate notes for later review.
By booking via this link, all participants consent to:
The call is being recorded.
Notes and transcripts should be available to the team for work-related review.
Please do not use the 1:1 consultations link for discussions that are confidential, sensitive, or inappropriate to record; use another meeting link instead and clearly mark it as non-recorded.
Expected use and etiquette
Use the co-working space for work-related collaboration, not for purely social calls.
Join on time and communicate in the event chat or DM if you will be late or need to leave early.
Mute when not speaking in larger sessions and be mindful of background noise.
Use clear titles and short descriptions when booking so teammates can quickly understand the session's purpose.
Respect others’ time:
End on time when possible.
Book follow-ups if a deeper discussion is needed.
Guidelines
Interns should:
Use the intern meeting link for 1:1 time with the manager rather than the general co-working link.
Come prepared with an agenda (updates, blockers, questions).
Limit bookings to the agreed cadence (for example: once per week or as specified by the supervisor).
Co-working sessions that include interns (e.g., working alongside the team) should still use the co-working space link, not the intern consultation link.
Privacy and data handling
Meeting recordings and AI notes are for internal use only and must not be shared externally without permission.
Do not discuss highly sensitive personal information in recorded co-working sessions.
If a participant is uncomfortable with recording for a specific meeting, the organizer should:
Switch to a non-recorded link.
Support and changes
This policy may be updated as the team’s needs, tools, or practices evolve; the latest version should always be stored in this knowledge-base.
